Breathing Room AI and Data Privacy Policy

Effective Date: July 24, 2026
Business Name: Breathing Room
Headquarters: Chicago, Illinois, USA

Overview

Breathing Room is committed to handling personal information with care, clarity, and respect. This AI and Data Privacy Policy explains how personal information may be collected, used, stored, and protected when individuals interact with Breathing Room through its website, coaching services, cohort offerings, forms, newsletters, scheduling tools, and related digital experiences.

This policy also explains how artificial intelligence tools may be used in the business. Any use of AI is intended to support operations thoughtfully, with attention to transparency, data minimization, and appropriate boundaries around sensitive information.

Information Collected

Breathing Room may collect personal information that individuals choose to provide directly, including name, email address, phone number, location, intake responses, scheduling details, payment-related information handled through third-party processors, and information shared through forms, emails, or coaching inquiries.

Breathing Room may also collect basic website and device information through standard analytics or website technologies, such as IP address, browser type, pages visited, referral source, and general interaction data. This kind of information helps improve website performance, understand interest in offerings, and support normal site administration.

Individuals are asked not to submit confidential medical, clinical, or other highly sensitive information through general website forms unless explicitly requested through a secure and appropriate channel.

How Information Is Used

Personal information may be used to respond to inquiries, provide coaching or cohort services, manage scheduling, process payments, deliver newsletters or updates, improve offerings, maintain business records, and communicate about programs, resources, or administrative matters.

Information may also be used in a limited way to understand demand, refine services, and improve the design of offerings such as Sacred Space, Open Space, or future programs. When possible, Breathing Room aims to review patterns and themes at an aggregate level rather than relying on unnecessary personally identifiable detail.

Breathing Room does not sell personal information to third parties.

AI Use

Breathing Room may use AI-enabled tools to support limited business functions such as drafting, editing, summarizing notes, organizing ideas, refining website copy, outlining content, and improving internal workflows. AI tools are intended to assist human judgment, not replace it.

Breathing Room aims to use AI in a manner consistent with privacy-by-design principles, including limiting the amount of personal information shared with such tools, avoiding unnecessary input of sensitive personal data, and maintaining human review over outputs before they are relied upon or shared externally.

Breathing Room does not intentionally use public-facing AI tools to process highly sensitive client disclosures, regulated health data, payment card information, or confidential information that is not appropriate for those systems.

Data Minimization and Boundaries

Breathing Room seeks to collect only the information reasonably necessary for business, service delivery, communication, and relationship management. Collecting less data reduces risk and supports a more respectful privacy posture.

If AI tools are used in internal workflows, information should be limited to what is necessary for the task. Where appropriate, identifying details may be removed, generalized, anonymized, or withheld entirely.

Third-Party Services

Breathing Room may rely on third-party service providers to operate parts of the business, such as website hosting, scheduling, email marketing, payment processing, forms, video conferencing, document management, or analytics. These providers may process personal information on Breathing Room's behalf according to their own terms, privacy practices, and security controls.

Because third-party platforms vary, individuals are encouraged to review the privacy practices of any platform they use in connection with Breathing Room services.

Data Security

Breathing Room takes reasonable administrative, technical, and organizational steps to protect personal information from unauthorized access, misuse, or disclosure. These efforts may include access controls, vendor review, password protection, secure software practices, and limiting information access to what is needed for business operations.

No method of internet transmission or electronic storage is completely secure. For that reason, Breathing Room cannot guarantee absolute security, but it aims to act responsibly and reduce avoidable risk.

Data Retention

Personal information is retained only for as long as reasonably necessary to provide services, maintain records, comply with legal or financial obligations, resolve disputes, and support legitimate business operations. Retention periods may vary depending on the type of information and the context in which it was collected.

When information is no longer reasonably needed, Breathing Room may delete, anonymize, or securely dispose of it, subject to technical, legal, and operational considerations.

Confidentiality and Scope of Services

Breathing Room offers coaching and related developmental services, not medical care, psychotherapy, legal advice, or crisis services. Information shared in coaching spaces is treated with care, but coaching is not a substitute for therapy or emergency support.

Individuals are encouraged to use discretion when sharing sensitive information and to seek licensed clinical support or emergency assistance where appropriate.

Illinois and U.S. Privacy Considerations

As a business headquartered in Chicago, Illinois, Breathing Room seeks to maintain clear privacy practices, reasonable security safeguards, and written policies regarding the collection, use, retention, and protection of personal information.

If Breathing Room ever collects biometric information, such collection would require additional notice and consent practices under Illinois law. Breathing Room does not currently intend to collect biometric identifiers through its website or standard coaching operations unless explicitly disclosed otherwise.

Individual Choices

Individuals may request to update contact information, unsubscribe from marketing emails, or inquire about what personal information has been shared directly with Breathing Room. Reasonable efforts will be made to honor such requests, subject to legal, contractual, or operational requirements.

Individuals may also ask questions about whether certain digital tools, including AI-supported tools, are used in connection with their information.

Incident Response

If Breathing Room becomes aware of a data incident affecting personal information, it may investigate the issue, take steps to contain and remediate it, review affected systems or vendors, and provide notice where required by applicable law.

Changes to This Policy

This policy may be updated from time to time to reflect operational, legal, technological, or service changes. The most current version should be posted on the website with the updated effective date.

Contact

Questions about this AI and Data Privacy Policy may be directed to Breathing Room through the contact information listed on the website.